RTN-064

JOR recommendations

By:

• William O'Mullane

Review recommendations extracted from Jira.

Download jor.csv here.

2026-02-03 16:25

Issue key	Rec#	Summary	Report date	Due Date	Implementation Status	Assignee	Description	Response	Implementation Status Description
RDO-212		Complete and Validate Integration of Nightly Observing Quality Assessment Tools	CCR2_ORR1_2025	2025-09-30	Manager Approved	Leanne Guy	NSF and DOE: Complete and validate the integration of the nightly observing quality assessment tools.		Nightly validation tools are in place as part of the plot navigator : [+https://usdf-rsp.slac.stanford.edu/plot-navigator/+|https://usdf-rsp.slac.stanford.edu/plot-navigator/] They have been tested during commissioning and are ready for use with the LSST. The QA tools will continue to evolve over the course of the survey.
RDO-213		Update Scheduler to Final LSST Survey Configuration and Resolve SV Survey Faults	CCR2_ORR1_2025	2026-12-31	To Do	Leanne Guy	Update the scheduler to final configuration of LSST survey based upon survey optimization and potential changes in exposure cadence. Resolve any scheduler faults that may have occurred during the SV survey. Complete before the end of CY 26.
RDO-225		Convene Data Release Board to Review Potential Revisions to DP2 and DR1 Schedules	CCR2_ORR1_2025	2025-09-22	Manager Approved	Zeljko Ivezic	Convene the Data Release Board before the beginning of shutdown in September 2025 to decide whether there should be revisions to the DP2 and DR1 schedules.	In progress (see charge in RTN-052)	The LSST Data Release Board is now operational.
RDO-226		Enhance Active Optics Performance by Increasing Team Staffing and Allocating Regular Engineering Nights for Tuning & Calibration	CCR2_ORR1_2025	2025-12-31	In Progress	Kevin Reil	Increase the staffing for the team, improving active optics performance (including, if possible, a controls engineer) in time to maintain current staffing levels. Consider allocating dedicated engineering nights regularly for Active Optics tuning and calibration work.	We are reallocated some of the staff to AOS in particular and we are planning to prioritize Image Quality improvement tests until the Rubin Obs project agrees the performance is useful for survey data taking.	Report at the “Start the LSST Board” yesterday indicated the soonest this will complete (and be verified) is the end of January. Due date changed to {{2026-01-31}}
RDO-227		Update Telescope & Site Risk Registry with Detailed Items and Separate Mitigations for Ops Transition	CCR2_ORR1_2025	2025-12-31	To Do	Sandrine Thomas	Update the Telescope & Site risk registry by Dec. 2025 to include details for the current risk items and prepare the registry for transition to Operations. The Telescope & Site risk registry is generally good but lacks details specific to the most likely and concerning risk items related to completion of the dome tasks, and it groups together risk items with different mitigation plans that should be tracked separately	We need to update the risk register	[~accountid:5b32bfc2941e4f3aca7ee256] we need to make some progress here. Or maybe you have and we need to record it. Let me know what we can do to help.
RDO-228		Finalize Image Quality Optimization with AO Controls Expert	CCR2_ORR1_2025	2026-12-31	In Progress	Sandrine Thomas	NSF responsibilities: Before the end of CY 26, complete the optimisation of the image quality with the help of an external expert in AO controls (e.g., Marcos Van Dam).	We have asked Luke Johnson from NSO to review some of our issues. We are also planning to seek help from other AO experts	We have worked on three fronts: We have engaged with two experts on the field to receive feedback (Luke Johnson and Jean-Pierre Veran) We have worked with DESC and OPS to retain most of the current AOS team (namely Bryce Kalmbach and Josh Meyer). We agreed with Guillem Megias and John-Franklin Crenshaw that they will stay connected for the first part of their fellowship (until about January 2026) Two in-kind contributors (S21 and S22, Italians) will work on alignment aspects (linked to the LUT) and using the PSF moments to infer the PSF uniformity across the FoV.
RDO-229		Finalize Outstanding Science Requirements Validations	CCR2_ORR1_2025	2026-12-31	To Do	Zeljko Ivezic	NSF and DOE: Complete the outstanding Science Requirements Validations before the end of CY 26.	It will be addressed once more data are collected and analyzed.	The outstanding SRD validations will be addressed once more data are collected and analyzed.
RDO-230		Prioritize and Complete ARC Flash Study with Electrical Panel Labeling	CCR2_ORR1_2025	2025-10-11	Manager Approved	Juan Fabrega	ARC Flash study, including labeling of all electrical panels needs be high priority and completed [by CCR 3]	An external company called Julnor carried out a preliminary audit, in which the areas and electrical equipment were assessed. It did not carry out a more detailed assessment, but it did provide a series of recommendations that must be complied with in order to comply with current regulations.	A final report has been delivered.
RDO-231		Develop a walk-up plan for the NSF FY26 funding scenario	CCR2_ORR1_2025	2025-09-30	Manager Approved	Robert Blum	Develop a walk-up plan for the NSF FY26 funding scenario by September 30, 2025.	We are doing this as part of our ongoing budget planning.	A 10% budget reduction scenario has been developed. The walk up is to use carry forward funding to cover up to a 10% reduction of NSF funding in FY26.
RDO-232		Expand Risk Register to Include Project-to-Operations Risks at Granular Level	CCR2_ORR1_2025	2025-10-21	In Progress	Holger Drass	Expand the risk register to include risks that can flow down from the Project to the Operations, at a sufficiently granular and specific level (before CCR3/ORR2). (See comment above. These should be captured by the Risk Board)		Follow the update of the risk plan.
RDO-233		Formalize Regular Meetings Between Operations PMs and Stakeholders (Including S3DF) to align on Rubin Requirements and Work Planning	CCR2_ORR1_2025	2025-09-30	Manager Approved	Phil Marshall	Formalize regular meetings between Operations Program managers and all relevant stakeholders, including S3DF, to ensure proper communication of Rubin requirements and planning/execution of related work by the end of September 2025.	We are doing this. A monthly series of one-on-one meetings between the Deputy Director at SLAC and the SCS Division Director and S3DF Manager was begun in August, and the first two meetings have been held.	Two series of monthly meetings have been established between the Deputy Director at SLAC and two key stakeholders, the S3DF Manager and the DOE Program Officer. We will build on this with further series as the need is identified.

Tue Feb 3 16:25:29 UTC 2026